SQF Post-Certification Compliance Management Package

Supporting Ongoing SQF System Compliance and Audit Readiness

Our Comprehensive Facility Compliance Management Package is designed to support food facilities in maintaining full, ongoing compliance with applicable food safety standards, regulatory requirements, and certification schemes. This service provides end-to-end management of facility-level programs and documentation, ensuring continuous readiness for audits and inspections.

Scope of Work

1. Program Review and Continuous Improvement

  • Review and update facility programs, procedures, and policies as per SQF Edition 10 requirements, including but not limited to:

    • • Food Safety Plan / HACCP

      • Good Manufacturing Practices (GMP)

      • Preventive Controls

      • Validation and Verification Activities

      • Environmental Monitoring

      • Allergen Management

      • Sanitation and Hygiene Programs

      • Food Fraud and Food Defense Plans

      • Supplier Management

      • Traceability, Recall, and Incident Management

      • Sampling and Testing Protocols

      • Shelf-life, Stability, and Product Testing

      • Transportation and Warehousing Practices

2. Records Management and Review

  • Monthly assessment of records to ensure completeness, accuracy, and compliance, including:

    • • Calibration records

      • Cleaning logs

      • Pest control reports

      • Training records

      • Receiving, storage, processing, and shipping logs

      • Validation and verification records

3. Documentation Control

  • • Review, revise, and draft required Standard Operating Procedures (SOPs), forms, checklists, and training lessons to ensure they align with SQF Edition 10 standards and any updates.

    • Secure client approval for all new or revised documentation before release.

4. Corrective and Preventive Actions (CAPA)

  • • Support the investigation, root cause analysis, documentation, and closure of non-conformances identified through internal audits, third-party audits, or client incidents.

5. Training Compliance Oversight

  • • Maintenance of training records and matrices.

    • Review and update of training materials.

    • Guidance on delivery and documentation of employee training activities.

6. Internal Audit Program Support

  • • Scheduling and development of internal audit plans and checklists.

    • Review of audit findings and development of corresponding CAPAs.

7. Regulatory and SQF Standard Updates Monitoring

  • • Ongoing monitoring of SQF code revisions and applicable regulatory changes (FDA, FSMA, etc.).

    • Adjustment of facility documentation and practices as required.

8. Client Communication and Reporting

  • • Routine summary reports outlining compliance status, improvements, and potential risks.

    • Scheduled virtual meetings (i.e., weekly/monthly/bi-monthly) to review progress, resolve open items, and plan for future improvements.

9. FSMS Software Management (optional, if SQF Software is availed)

  • Document Control

    • • Upload, organize, and maintain controlled documents and records.

      • Track document revisions, approvals, and distribution.

      • Manage compliance action items for routine verification and reviews.

  • Audit Management

    • • Set up internal audit schedules.

      • Log audit findings, non-conformances, and track resolution status.

  • Corrective & Preventive Action (CAPA) Management

    • • Manage the entire CAPA process: issuance, root cause analysis, correction, and closure documentation.

  • Training Management

    • • Upload training records.

      • Monitor training status, validity, and expiration.

      • Assign training to applicable personnel.

  • Supplier/Vendor Management

    • • Maintain supplier approval status, documentation, and performance records.

      • Track supplier non-conformances and corrective actions.

  • Risk Assessment and Mitigation

    • • Document food safety risk assessments (HACCP, food fraud, food defense).

      • Track mitigation strategies and update assessments as needed.

  • Monitoring and Verification

    • • Review PRP/CCP/PC monitoring activities.

  • Customer Complaint Management

    • • Document complaints, investigations, and resolutions.

      • Analyze trends and recommend improvements.

Deliverables

  • • Updated and SQF-compliant programs, SOPs, records, and templates.

    • Completed documentation reviews with documented observations, reporting, and recommendations.

    • Action items for compliance reviews/annual updates.

    • CAPA logs with status updates.

    • Internal audit plans, checklists, and records.

    • Training materials and training record summaries.

    • Monthly compliance summary reports.

    • Documented approvals for any major documentation revisions.

Pricing Structure and Service Allocation

Package Name Monthly Service Hours Monthly Investment Savings (Up to) Action
Core Compliance Support 100 monthly service hours $2,500 Less $6,000 annually Subscribe
Elite Compliance Assurance 150 monthly service hours $3,600 Less $10,800 annually Subscribe
Advanced Compliance Package 200 monthly service hours $4,600 Less $16,800 annually Subscribe
Premium Compliance Partnership 300 monthly service hours $5,700 Less $39,600 annually Subscribe

Notes:

  • • Unused hours roll over to the succeeding month.

    • Additional compliance activities may be deducted from the hourly service credits, or are available as a project-based service and billed upon request.

Hour Allocation and Client Priorities

  • • Hours may be shifted each month depending on your most urgent needs (e.g., if a new finding appears during a regulatory audit or an unannounced SQF audit).

    • Time will be focused first on areas identified as non-conformances, high-risk operations, or items cited during audits.

    • We will align with your team on priorities, upcoming events (e.g., supplier audits), and seasonal risks. Hours will be used to maintain audit-readiness and enhance program maturity through internal verifications and program optimization.

Sample Compliance Action Plan (300-hour package availed per month)

Activity Hours Allocated Description
Third-Party SQF Edition 10 Audit and Regulatory Readiness 110 Prepare documentation and records tailored for upcoming third-party or regulatory inspections, including FDA and SQF surveillance audits. Conduct mock audit sessions.
FSVP and Supplier Approval Program Review 70 Assess and verify supplier approval records, FSVP documentation, foreign supplier verifications, certificates of analysis, and supply chain risk assessments. Implement necessary updates or improvements.
CAPA Management and Closure 25 Close outstanding corrective actions from internal, third-party, or regulatory audits, ensuring documentation of root causes and preventive measures.
Procedure and Document Control Update 35 Review and revise key controlled documents, including supplier approval procedures, SQF Edition 10 SOPs, and audit preparation procedures. Ensure document control compliance in FSMS software (if applicable).
Remote FDA Inspection Support 30 Provide real-time remote audit support during audits (SQF, FDA, or customer audits), including on-demand document retrieval, record clarification, and immediate response preparation.
Training Materials Update and Employee Training Records Verification 30 Assess training compliance specific to FSVP responsibilities, audit preparedness, and supplier qualification. Update training matrix and records accordingly.

Optional Add-Ons

  • • HACCP/Food Safety Plan Development (Project-based) – $2,200.00 per product (Includes full HACCP plan, hazard analysis, CCPs, and validation)

    • On-Site Support Visit (w/ in-person implementation coaching) – $1,200.00/day + miscellaneous

    • SQF Readiness Gap Assessment (Project-based, remote) – $4,750.00/facility

    • SQF Readiness Gap Assessment (onsite) – $4,900.00/facility + miscellaneous

    • SQF Compliance Management System Software – starts at $99/mo per user

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