SQF Post-Certification Compliance Management

Ongoing SQF Compliance & System Management

Aligned with Safe Quality Food Institute SQF Edition 10 Requirements.

 

Maintaining SQF certification requires more than passing an audit—it demands continuous system execution, verification, and improvement. Our Post-Certification Compliance Management service provides ongoing support to ensure your food safety system remains compliant, effective, and audit-ready at all times.

We manage, monitor, and strengthen your SQF system so your team stays focused on operations while maintaining full compliance confidence.

Sustain Compliance. Strength your Systems. Stay-Audit Ready

We help you:
 ✓ Maintain continuous compliance with SQF Edition 10 and applicable regulatory requirements
 ✓ Ensure programs, records, and documentation remain current and audit-defensible
 ✓ Proactively identify and correct gaps before they become audit findings

Scope of Compliance Support

1. Program Review & Continuous Improvement

  • • Ongoing review and update of SQF programs aligned with Edition 10 requirements
  • • Coverage across HACCP, GMPs, preventive controls, environmental monitoring, and allergen management
  • • Integration of food fraud, food defense, supplier management, and traceability systems
  • • Annual and change-driven updates to ensure regulatory and certification alignment

2. Records Management & Compliance Review

  • • Routine review of operational records for completeness, accuracy, and compliance
  • • Verification of key records including calibration, sanitation, pest control, and training
  • • Monitoring of receiving, processing, storage, and distribution documentation
  • • Validation and verification record oversight to support audit readiness

3. Document Control & System Integrity

  • • Review, revision, and development of SOPs, forms, checklists, and training materials
  • • Alignment of all documentation with SQF Edition 10 requirements
  • • Controlled document approval and release processes
  • • Maintenance of a structured, audit-ready document control system

4. Corrective & Preventive Action (CAPA) Management

  • • Root cause analysis and corrective action development for non-conformances
  • • CAPA tracking, documentation, and closure verification
  • • Integration of CAPA into continuous improvement and system strengthening

5. Training Compliance Oversight

  • • Maintenance of training records, matrices, and competency tracking
  • • Review and update of training materials aligned with SQF requirements
  • • Guidance on effective training delivery and documentation practices

6. Internal Audit Program Support

  • • Development of internal audit schedules, plans, and checklists
  • • Review of audit findings and corrective action implementation
  • • Alignment of internal audits with SQF Edition 10 expectations

7. Regulatory & SQF Updates Monitoring

  • • Ongoing monitoring of SQF Code updates and regulatory changes (e.g., FSMA)
  • • Adjustment of programs, procedures, and documentation as required
  • • Proactive compliance alignment to prevent future gaps

8. Client Communication & Reporting

  • • Routine compliance reports outlining system status, risks, and improvements
  • • Scheduled meetings to review progress, address gaps, and plan next actions
  • • Clear visibility into compliance performance and system maturity

9. FSMS Software Management (Optional)

  • • Document control, version tracking, and approval workflows
  • • Audit management, including scheduling and findings tracking
  • • CAPA lifecycle management from issuance through closure
  • • Training tracking, supplier management, and risk assessment monitoring
  • • Complaint management and trend analysis for continuous improvement

  • Audit Management

    • • Set up internal audit schedules.

      • Log audit findings, non-conformances, and track resolution status.

  • Corrective & Preventive Action (CAPA) Management

    • • Manage the entire CAPA process: issuance, root cause analysis, correction, and closure documentation.

  • Training Management

    • • Upload training records.

      • Monitor training status, validity, and expiration.

      • Assign training to applicable personnel.

  • Supplier/Vendor Management

    • • Maintain supplier approval status, documentation, and performance records.

      • Track supplier non-conformances and corrective actions.

  • Risk Assessment and Mitigation

    • • Document food safety risk assessments (HACCP, food fraud, food defense).

      • Track mitigation strategies and update assessments as needed.

  • Monitoring and Verification

    • • Review PRP/CCP/PC monitoring activities.

  • Customer Complaint Management

    • • Document complaints, investigations, and resolutions.

      • Analyze trends and recommend improvements.

Key SQF Edition 10 Focus Areas Integrated

  • • Updated, SQF-compliant programs, SOPs, and documentation
  • • Completed record reviews with documented observations and recommendations
  • • CAPA logs with status tracking and closure verification
  • • Internal audit plans, checklists, and supporting records
  • • Training materials and training compliance summaries
  • • Routine compliance reports with actionable insights
  • • Documented approvals for controlled document updates

Deliverables

  • • Updated and SQF-compliant programs, SOPs, records, and templates.

    • Completed documentation reviews with documented observations, reporting, and recommendations.

    • Action items for compliance reviews/annual updates.

    • CAPA logs with status updates.

    • Internal audit plans, checklists, and records.

    • Training materials and training record summaries.

    • Monthly compliance summary reports.

    • Documented approvals for any major documentation revisions.

Why This Works

✓ System-Level Management – Not just support, but full compliance oversight

✓ Proactive Approach – Identify and resolve issues before audits

✓ Audit-Ready at All Times – No last-minute scrambling

✓ Edition 10 Aligned – Built around current SQF Code expectations

Pricing Structure and Service Allocation

Package Name Monthly Service Hours Monthly Investment Savings (Up to) Action
Core Compliance Support 100 monthly service hours $2,500 Less $6,000 annually Subscribe
Elite Compliance Assurance 150 monthly service hours $3,600 Less $10,800 annually Subscribe
Advanced Compliance Package 200 monthly service hours $4,600 Less $16,800 annually Subscribe
Premium Compliance Partnership 300 monthly service hours $5,700 Less $39,600 annually Subscribe

Notes:

  • • Unused hours roll over to the succeeding month.

    • Additional compliance activities may be deducted from the hourly service credits, or are available as a project-based service and billed upon request.

Hour Allocation and Client Priorities

  • • Hours may be shifted each month depending on your most urgent needs (e.g., if a new finding appears during a regulatory audit or an unannounced SQF audit).

    • Time will be focused first on areas identified as non-conformances, high-risk operations, or items cited during audits.

    • We will align with your team on priorities, upcoming events (e.g., supplier audits), and seasonal risks. Hours will be used to maintain audit-readiness and enhance program maturity through internal verifications and program optimization.

Sample Compliance Action Plan (300-hour package availed per month)

Activity Hours Allocated Description
Third-Party SQF Edition 10 Audit and Regulatory Readiness 110 Prepare documentation and records tailored for upcoming third-party or regulatory inspections, including FDA and SQF surveillance audits. Conduct mock audit sessions.
FSVP and Supplier Approval Program Review 70 Assess and verify supplier approval records, FSVP documentation, foreign supplier verifications, certificates of analysis, and supply chain risk assessments. Implement necessary updates or improvements.
CAPA Management and Closure 25 Close outstanding corrective actions from internal, third-party, or regulatory audits, ensuring documentation of root causes and preventive measures.
Procedure and Document Control Update 35 Review and revise key controlled documents, including supplier approval procedures, SQF Edition 10 SOPs, and audit preparation procedures. Ensure document control compliance in FSMS software (if applicable).
Remote FDA Inspection Support 30 Provide real-time remote audit support during audits (SQF, FDA, or customer audits), including on-demand document retrieval, record clarification, and immediate response preparation.
Training Materials Update and Employee Training Records Verification 30 Assess training compliance specific to FSVP responsibilities, audit preparedness, and supplier qualification. Update training matrix and records accordingly.

Maintain Certification Without the Stress

  • Your SQF system should operate continuously—not just during audit season.
"We ensure your programs remain compliant, effective, and fully prepared at

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