SQF Full Implementation and Certification Set-up Package

Comprehensive SQF Certification Support, from System Development to Audit Readiness

To support organizations in developing, implementing, preparing, and achieving certification to the latest version of the SQF Food Safety Code (Edition 10), ensuring alignment with global food safety and quality expectations. This project-based service enables the client to meet certification requirements efficiently while ensuring organizational readiness for third-party audits.

Scope of Work

1. SQF System Elements Development

  • • Interpretation and implementation of revised system elements and Good Industry Practices (formerly GMP/GWP modules).

    • Integration of risk-based thinking across all programs, including supply chain, allergen control, sanitation, and food defense.

    • Establishment of a measurable Food Safety Culture program, including leadership commitment and employee involvement.

2. SOP Development and Customization

  • • Identification of procedure objectives and boundaries per revised system requirements.

    • Drafting, internal review, approval, and formatting of programs, policies, procedures, forms for records, and training lessons in accordance with Edition 10 structure and risk management expectations.

    • Creation of interactive SOP templates with version control and digital record-keeping compatibility (to support traceability and electronic audits).

3. Documentation System and Records Control

  • • Development of document control procedures tailored for electronic or digital systems, including cloud-based options if preferred.

    • Assistance in setting up digital registers and audit trails where applicable.

4. Food Safety Culture Program Development

  • • Evaluation of organizational readiness for Food Safety Culture measurement.

    • Guidance on defining culture objectives, performance indicators, and ongoing monitoring methods.

    • Optional support for internal Food Safety Culture surveys or self-assessments.

5. SQF Practitioner Support

  • • Identification or qualification review of designated SQF Practitioners per Edition 10 competency requirements.

    • Recommendations for required training (e.g., HACCP, internal auditing, and Food Safety Culture).

6. Certification Readiness and Audit Support:

  • • Registration guidance on the updated SQFI Assessment Database.

    • Scope determination support (products, processes, FSC categories) based on Edition 10 criteria.

    • Pre-assessment (mock) audit services (if availed) adjusted for Edition 10 audit protocols.

    • Audit reporting, non-conformance management, and corrective action closeout support.

7. Sustainability and Environmental Responsibility (if applicable):

  • • Preliminary guidance on incorporating sustainability or environmental responsibility clauses if mandated.

Deliverables

  • • Customized, Edition 10-compliant SOPs, policies, procedures, and templates.

    • Document control and record-keeping system (digital-ready).

    • Food Safety Culture program framework (policy, measurement methods, improvement plan).

    • Completed SQF System Manual (aligned to Edition 10 requirements).

    • Training materials for internal teams.

    • Certification preparation report and corrective action plans (if applicable).

Pricing and Timeline

  • • Cost per facility/site - $3,150.00 per month for 6 months

    • Estimated Duration - up to 180 business days per facility/site

    • Timeline subject to timely provision of client inputs and documentation review approvals.

    Note: Certification registration, audit fees, and optional services (e.g., onsite support, internal audits, post-certification maintenance) are excluded and are available at additional cost.

Sample Project Milestone Plan

Project Duration: 6 Months (Estimated)

Milestone 1: Project Initiation and Planning (Month 1)

  • • Conduct project kick-off meeting with client representatives

    • Define scope of certification, food sector categories (FSCs), and applicable products

    • Identify and confirm SQF Practitioner and alternates

    • Develop detailed project plan and timeline

Deliverables:

  • ✓ Confirmed Scope of Certification

    ✓ SQF Practitioner Designation

    ✓ Customized Project Plan

Milestone 2: Documentation Development (Months 1–2)

  • • Draft required procedures, policies, forms, and records to meet SQF Code (Edition 10) requirements according to the applicable modules

    • Customize SOP templates for client facility

    • Establish document control system

    • Conduct internal reviews and revisions

    • Submit finalized documents for client approval

Deliverables:

  • ✓ SQF-Compliant Policies, Procedures, and SOPs

    ✓ Document Control System Setup

    ✓ Approved and Client-Reviewed Documents

Milestone 3: System Implementation & Training (Months 2–3)

  • • Provide employee training on new SOPs, policies, and food safety procedures

    • Guide facility in the initial implementation of the documented system

    • Initiate completion of required operational records (e.g., monitoring logs, verification forms)

Deliverables:

  • ✓ Employee Training Materials

    ✓ Training Attendance Records

    ✓ Completed Initial Records and Logs

Milestone 4: Full System Operation and 90-Day Implementation Period (Months 3–6)

  • • Ensure the facility operates the full SQF system for a minimum of 90 consecutive days, as required by SQFI prior to the initial certification audit

    • Monitor proper use of records, forms, and SOPs to demonstrate system effectiveness

    • Conduct internal audits and management review to verify compliance

    • Assist client in correcting any identified gaps or non-conformances

Deliverables:

  • ✓ Evidence of Minimum 90-Day Full System Implementation (e.g., records, logs, reports)

    ✓ Internal Audit Report

    ✓ Management Review Records

    ✓ Corrective Action Reports (if applicable)

Milestone 5: Pre-Assessment & Audit Preparation (Month 6)

  • • Conduct pre-assessment (mock audit) to evaluate system readiness (optional)

    • Address any final findings or improvements needed

    • Provide support in selecting and coordinating with the Certification Body

    • Prepare facility and documentation for the initial certification audit

Deliverables:

  • ✓ Pre-Assessment Audit Report (if conducted)

    ✓ Finalized Corrective Action Plan

    ✓ Certification Body Engagement Support

    ✓ Audit Readiness Confirmation

Milestone 6: Certification Audit Support (Month 6)

  • • Provide remote or on-site support (as agreed) during the initial certification audit conducted by the Certification Body

    • Assist client in responding to auditor inquiries during the audit process

    • Support client in developing corrective action plans for any non-conformities identified during the certification audit

Deliverables:

  • ✓ Certification Audit Attendance and Support

    ✓ Auditor Query Responses

    ✓ Post-Audit Corrective Action Support (if required)

End of Project: Project Closeout & Handover

  • • Submit final documentation package

    • Provide post-project summary and recommendations

    • Optional: Discuss ongoing support or maintenance services (e.g., post-certification compliance updates)

Deliverables:

  • ✓ Final SQF Documentation Package

    ✓ Project Summary Report

Add-On Services

  • • HACCP/Food Safety Plan Development – $2,200.00 per product (Includes full HACCP plan, hazard analysis, CCPs, and validation)

    • On-Site Support Visit (w/ in-person implementation coaching) – $1,200.00/day + miscellaneous

    • SQF Readiness Gap Assessment (remote) – $4,750.00/facility

    • SQF Readiness Gap Assessment (onsite) – $4,900.00/facility + miscellaneous

    • SQF Compliance Management System Software – starts at $99/mo per user

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